About the Role
Aisle and Abroad is seeking a highly organized, proactive, and detail-oriented Virtual Assistant to join our dedicated team. As a premier destination wedding and luxury travel agency, we pride ourselves on delivering impeccable service and unforgettable experiences to our clients across the globe. This role is designed for a self-motivated professional who thrives in a fast-paced environment and possesses the administrative prowess to keep our operations running smoothly. You will serve as a vital link between our internal team, our vendors, and our valued clients, ensuring that every detail of our complex projects is handled with care and precision.
In this position, you will go beyond basic administrative tasks to become a true partner in our mission to curate exceptional journeys. You will manage high-volume communications, oversee intricate scheduling, and assist in the logistical planning of high-end events and travel itineraries. The ideal candidate is someone who not only follows instructions to the letter but also anticipates needs before they arise, bringing a level of sophistication and professional polish to every interaction. If you are a remote-work enthusiast with a passion for the travel and events industry, we invite you to help us elevate the Aisle and Abroad experience.
Key Responsibilities- Manage and prioritize executive calendars, ensuring all meetings, deadlines, and personal appointments are organized and optimized for efficiency.
- Act as the primary point of contact for client inquiries, providing timely, professional, and courteous responses via email and digital messaging platforms.
- Coordinate with international vendors, venues, and suppliers to confirm bookings, manage contracts, and ensure all logistics align with project timelines.
- Assist in the creation and curation of detailed travel itineraries and wedding production schedules using specialized planning software.
- Maintain and update our CRM database, ensuring all client information, preferences, and communication histories are accurately recorded.
- Perform comprehensive research on travel destinations, local regulations, and emerging trends to support the design of unique client experiences.
- Oversee social media scheduling and basic content management to maintain a consistent and engaging brand presence across all digital channels.
- Draft professional correspondence, proposals, and presentations that reflect the luxury branding of Aisle and Abroad.
- Handle basic bookkeeping tasks, including invoice processing, expense tracking, and payment reminders for vendors and clients.
- Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar client-facing coordination role within the travel, hospitality, or events industry.
- Exceptional written and verbal communication skills with a keen eye for tone, grammar, and professional etiquette.
- Advanced proficiency in Google Workspace (Docs, Sheets, Slides) and familiarity with project management tools such as Asana, Trello, or HoneyBook.
- Strong technical aptitude with the ability to quickly learn new software and troubleshoot basic digital workflows independently.
- Superior organizational skills and the ability to manage multiple complex projects simultaneously without compromising on quality.
- A high degree of discretion and confidentiality when handling sensitive client information and executive schedules.
- Ability to work autonomously in a fully remote environment while remaining communicative and collaborative with a virtual team.
- A passion for the travel and wedding industry and a commitment to providing a luxury-level service experience.
- Competitive annual salary ranging from $37,000 to $49,000 based on experience and qualifications.
- Fully remote work environment, offering the flexibility to work from anywhere within the United States.
- Generous Paid Time Off (PTO) policy and paid holidays to support work-life balance and personal wellness.
- Opportunities for professional development and career growth within a scaling luxury brand.
- A supportive and inclusive company culture that values innovation, creativity, and proactive problem-solving.
- Access to industry-related perks and travel discounts through our network of global partners.