About the Role
RemoteVA is currently seeking a highly organized, tech-savvy, and proactive Real Estate Virtual Assistant (VA) to join our growing team. As a vital support pillar for high-performing real estate agents, you will be responsible for managing the intricate administrative tasks that keep the business running smoothly. This role is perfect for a professional who understands the fast-paced nature of the property market and thrives in a remote setting. Your primary goal will be to alleviate the administrative burden on our agents, allowing them to focus on closing deals and building client relationships. We are looking for someone who takes initiative, possesses exceptional attention to detail, and can represent our brand with the utmost professionalism in every interaction.
Key ResponsibilitiesThe successful candidate will handle a diverse range of tasks focused on operational efficiency and lead conversion. You will be responsible for comprehensive Customer Relationship Management (CRM) administration, which includes entering new leads, updating client statuses, and ensuring all data remains accurate and actionable. Beyond data entry, you will manage lead nurturing campaigns by scheduling automated follow-ups and personalized outreach via email and text. You will also assist with transaction coordination, helping to gather necessary documents, track deadlines, and communicate with escrow officers or title companies to ensure a seamless closing process.
- Manage and maintain real estate CRMs such as Follow Up Boss, Chime, or KVCore with high accuracy.
- Coordinate listing activities, including drafting property descriptions, uploading photos to the MLS, and scheduling professional photography sessions.
- Handle daily calendar management for agents, ensuring listing appointments and showings are organized efficiently.
- Execute lead generation tasks such as cold calling, following up on inbound inquiries, and qualifying prospects based on specific criteria.
- Assist in the preparation of comparative market analyses (CMAs) and presentation materials for listing appointments.
- Monitor social media channels and post engaging content to increase brand visibility and attract potential buyers and sellers.
- Manage email correspondence, prioritizing urgent messages and responding to general inquiries in a timely manner.
- Prepare and distribute weekly or monthly reports regarding lead conversion rates and marketing performance.
We are looking for a candidate who brings a blend of real estate knowledge and administrative excellence. The ideal Virtual Assistant will have at least two years of experience specifically within the real estate industry, demonstrating a solid understanding of real estate terminology, contracts, and the typical lifecycle of a property transaction. Technical proficiency is non-negotiable; you should be comfortable navigating various property tech platforms and productivity tools. Most importantly, we value candidates who are self-starters and can work independently without constant supervision while maintaining high standards of quality.
- A minimum of 2 years of experience as a Real Estate Virtual Assistant or in a similar administrative role within the industry.
- Proficiency with real estate software and MLS platforms is highly preferred.
- Exceptional verbal and written communication skills in English, with the ability to interact professionally with clients.
- Strong organizational skills and the ability to multitask effectively in a deadline-driven environment.
- Reliable high-speed internet connection and a dedicated quiet workspace for professional calls.
- Familiarity with marketing tools like Canva and social media scheduling platforms.
- A proactive mindset with a focus on problem-solving and process improvement.
- Experience with transaction coordination or basic property management tasks is a significant plus.
Working with RemoteVA offers the opportunity to build a rewarding career while enjoying the flexibility of a fully remote environment. We believe in investing in our team and provide the tools necessary for your professional growth within the real estate sector. Join a supportive community of professionals where your contributions are valued and your work-life balance is respected.
- Competitive salary with performance-based bonuses and incentives.
- 100% remote work structure allowing for a flexible lifestyle and no commute.
- Opportunities for professional development and specialized real estate training.
- Collaborative team environment with regular virtual meetups and support.
- Paid time off and holiday pay to ensure you remain refreshed and productive.
- Long-term career stability with a growing company at the forefront of the remote staffing industry.
If you are a detail-oriented professional with a passion for real estate and a commitment to excellence, we encourage you to apply and help us redefine the standard of real estate support services.