Project Coordinator

About the Role

As a Project Coordinator at INFUSE, you will play a pivotal role in driving our innovation-led marketing initiatives to completion. We are seeking a forward-thinking professional to serve as the essential link between our designers, developers, copywriters, and advertising specialists. In this remote-first role, you will manage a diverse portfolio of internal and external projects, ensuring every deliverable meets our high standards of quality and timeliness. You will thrive in an environment that values human intuition over machine learning, contributing to a team that believes technology and creativity must work in harmony to shape the future of business.

• Directly manage incoming marketing design requests and oversee execution workflows with the graphic design team to ensure brand consistency.
• Act as the primary coordinator for web development teams, supporting website updates, digital maintenance, and technical task prioritization.
• Develop and maintain comprehensive project work plans, timelines, and granular task lists to ensure no deadline is missed.
• Lead project administration by scheduling meetings, preparing strategic agendas, capturing detailed notes, and rigorously tracking actionable next steps.
• Provide end-to-end support for media campaigns, including launch readiness audits, deliverable tracking, and the preparation of performance reporting.
• Facilitate transparent and efficient communication across all departments and stakeholders to keep internal clients informed of project progress.
• Conduct targeted business research to provide data-driven insights that support informed decision-making throughout the project lifecycle.

• 3 to 4 years of proven experience in project coordination, preferably within a marketing or creative agency environment.
• Strong background in managing the production of marketing assets, including PDF documents, digital banners, and custom illustrations.
• Hands-on experience coordinating website development or update cycles from a management perspective.
• Exceptional organizational skills with a meticulous attention to detail and a proactive approach to problem-solving.
• Advanced proficiency in Project Management software (Worksection) and the Google Workspace suite (Docs, Sheets, Drive).
• Upper-Intermediate (B2) or higher English proficiency, coupled with fluency in Ukrainian and/or Russian to facilitate team collaboration.
• Technical familiarity with Google Ad Manager and Google Tag Manager is considered a significant competitive advantage.
• The ability to work independently in a remote setting while maintaining high levels of accountability and team integration.

• Professional Growth: Gain unique experience handling non-standard tasks that challenge your skills and expand your career horizons.
• Flexible Remote Culture: Enjoy a remote-first, contractual work setup that values results over physical presence.
• Generous Time Off: Benefit from paid vacation, sick leave, and unique perks like your Birthday off and shortened Fridays during the summer months.
• Inclusive Hiring: Experience a human-centric recruitment process where your application is reviewed by people, not algorithms.
• Stable Work Hours: Standardized shifts (12:00 PM - 8:00 PM or 2:00 PM - 10:00 PM EET) to ensure work-life balance and team alignment.

Required Skills