About the Role
Moonshot is recruiting a detail-oriented Project Analyst to support the delivery of pioneering online violence prevention programs and research activities in the US. In this role, you will coordinate a diverse portfolio of project tasks, helping to manage work plans, monitor budgets, and streamline operational workflows. This position is perfect for an organized self-starter with a passion for digital safety and robust administrative, financial, and analytical skills.
Please note that candidates must be based in one of the following states: MA, CO, NY, VA, GA, PA, MD, WI, TN, OR, NJ, or DC. While this is primarily a remote position, occasional travel may be required. Additionally, candidates must be eligible to work in the US and clear relevant security screening as required by clients.
Key Responsibilities- Project Coordination: Provide comprehensive administrative and operational support across the US program portfolio to guarantee successful project delivery.
- Work Plan & Task Management: Support the development and maintenance of project work plans and schedules in Monday.com, tracking milestones and reporting status updates.
- Financial Tracking: Monitor project budgets in collaboration with project managers and the finance team, tracking expenditures and reconciling financial statements.
- Documentation: Draft and distribute key project documentation, including meeting minutes, progress reports, slide decks, and briefing notes.
- Campaign Support: Assist with implementing and monitoring digital advertising campaigns across social media, search engines, and forums such as Google, YouTube, TikTok, and Instagram.
- Logistics Coordination: Handle scheduling, venue coordination, invoicing, and payments for training sessions and events.
- Contract Administration: Assist in drafting, reviewing, and issuing contracts for consultants, vendors, and project partners.
- Process Optimization: Analyze existing business processes and implement changes to streamline workflows and improve efficiency.
- Experience: Proven track record in project coordination, program administration, or a similar administrative support capacity.
- Organizational Skills: Exceptional planning and multi-tasking abilities, with the capacity to meet deadlines under pressure.
- Numerical Ability: Solid numerical skills with experience working with budgets, spreadsheets, and financial reports.
- Tech Literacy: Comfort adopting new tools, with prior experience using project management software like Monday.com.
- Communication: Outstanding written and verbal communication skills, with the ability to collaborate with cross-functional teams.
- Problem-Solving: A proactive attitude toward identifying inefficiencies and proposing structured improvements.
- Mission Commitment: A genuine alignment with Moonshot's mission to reduce online harms and violent extremism.
- Industry Knowledge (Desirable): Prior exposure to online safety, threat intelligence, or violent extremism prevention.
- Generous Time Off: 15 days of paid vacation, federal holidays, plus an additional day for Native American Heritage Day, alongside a flexible public holiday policy.
- Health & Wellness: Comprehensive private medical, dental, and vision insurance for employees, partners, and children, plus 24/7 EAP counseling access.
- Retirement Planning: 3% matched 401(k) contributions and company share options from day one.
- Family Support: Robust parental leave featuring 26 weeks of paid maternity leave and 8 weeks of paid paternity leave.