About the Role
CXC Upstream Ltd is seeking a proactive and highly organized Operations & Administration Coordinator to serve as a central pillar of our remote business operations. In this dynamic role, you will act as the vital link between site leadership, department managers, and external partners, ensuring that our daily activities are executed with precision and professionalism. This position is designed for a self-starter who thrives in a fast-paced environment and possesses the versatility to manage diverse administrative functions while maintaining a high standard of output.
As our Operations & Administration Coordinator, you will take true ownership of your workflow, supporting multiple priorities simultaneously to keep our business moving forward. You will play a key role in optimizing our internal processes, fostering strong relationships with suppliers, and providing the structural support necessary for our leadership team to focus on strategic growth. If you are a detail-oriented professional with a passion for operational excellence and a desire to contribute to a collaborative team culture, we invite you to apply.
Key Responsibilities- Deliver comprehensive day-to-day administrative support to the executive management team, ensuring smooth business continuity.
- Manage complex logistics, including the coordination of high-level meetings, staff travel, accommodation, and visitor itineraries.
- Maintain and audit accurate operational records, company documentation, and specialized filing systems to ensure commercial and regulatory compliance.
- Produce high-quality reports, data-driven presentations, and professional correspondence for internal and external stakeholders.
- Facilitate the seamless onboarding of new employees and contractors, managing administrative workflows from documentation to equipment provisioning.
- Oversee procurement administration, including the generation of purchase orders, tracking of invoices, and managing relationships with key service providers.
- Support the HR, Finance, and Operations departments with specialized administrative tasks and cross-functional projects.
- Monitor and track action items from leadership meetings to ensure all follow-up tasks are completed within designated timeframes.
- Proactively identify and implement process improvements to enhance administrative efficiency and operational transparency.
- A minimum of 2+ years of professional experience in an administrative, operations support, or office coordination role.
- Exceptional organizational and time management skills, with a proven ability to meet deadlines in a high-pressure environment.
- Strong verbal and written communication skills, with the ability to interface professionally with stakeholders at all levels of the organization.
- Advanced proficiency in the Microsoft Office Suite, with particular expertise in Excel for data tracking and Word for document formatting.
- Meticulous attention to detail and a high degree of accuracy in data entry and record maintenance.
- Demonstrated ability to prioritize a heavy workload and pivot between tasks as business needs evolve.
- A resourceful and solution-oriented mindset, comfortable working independently within a remote team structure.
- Competitive salary package commensurate with experience and skills.
- Fully remote work environment offering flexibility and a healthy work-life balance.
- Opportunities for professional development and career progression within a growing organization.
- Inclusive and collaborative company culture that values individual contribution and initiative.
- Comprehensive toolset and technology stack provided to ensure success in your remote office.