About the Role
Prime System Solutions is seeking a proactive, highly organized, and dependable Executive Assistant to support our CEO in managing daily operations, strategic communications, and executive-level scheduling. In this high-impact remote role, you will act as a vital partner to leadership, managing a fluid calendar, prioritizing critical correspondence, and ensuring that daily business priorities run seamlessly. This position is perfect for a self-motivated professional who thrives in a fast-paced environment, takes strong initiative, and can confidently manage multiple responsibilities with minimal supervision. Beyond standard administrative support, you will have the opportunity to actively share ideas, identify areas for process improvement, and assist with light business development and project coordination.
As a key representative of the CEOs office, you will help optimize executive workflow and establish robust administrative processes. This role is 100% remote, allowing you to work from the comfort of your home, and operates on a night shift schedule aligned with the US Eastern Time zone. If you are a detail-oriented, resourceful assistant with a proven track record of executive-level support and are ready to contribute to a collaborative, scaling team, we would love to hear from you.
Key Responsibilities- Perform comprehensive administrative tasks and executive-level support tailored to the CEO's operational priorities.
- Manage complex appointment scheduling, calendar coordination, and virtual meeting organization across multiple time zones.
- Organize and maintain the CEOs email inbox, prioritizing messages and drafting professional, timely responses.
- Conduct in-depth research to support business initiatives, strategic projects, and executive decision-making.
- Coordinate end-to-end travel arrangements, lodging accommodations, and detailed itinerary management.
- Track and organize client meetings, capturing key action items, and driving consistent follow-up tasks.
- Prepare high-quality reports, presentations, executive summaries, and other essential business documentation.
- Assist with cross-functional project coordination, task prioritization, and general deadline tracking.
- Handle highly confidential and sensitive business information with the utmost discretion and professionalism.
- Take on ad hoc administrative tasks and professional errands to support the overall efficiency of executive operations.
- Proven professional experience as an Executive Assistant or in a similar high-level executive support role.
- Demonstrated expertise in calendar management and email inbox organization at the executive level.
- Exceptional written and verbal communication skills, paired with superb organizational capabilities.
- Strong ability to multitask, prioritize tasks, and work independently in a fast-paced, dynamic environment.
- A proactive, resourceful, and highly detail-oriented mindset with excellent problem-solving skills.
- Comfortable communicating confidently with international clients, executives, and cross-functional teams.
- Highly proficient in Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and modern remote work applications.
- Please note: This role requires relevant direct experience; it is not open to career shifters.
- Ability to work consistently on a night shift schedule aligned with the US Eastern Time zone (EST).
- Must be fully equipment-ready with a reliable personal laptop/computer, high-speed internet, and a quality headset.
- 100% Remote Work: Enjoy the complete flexibility and comfort of working from anywhere in the Philippines.
- Paid Leave: Generous paid time off to rest and recharge, starting immediately upon regularization.
- Comprehensive HMO: Access robust healthcare coverage and medical benefits upon regularization.
- Government-Mandated Benefits: Full provision of all statutory benefits, including SSS, PhilHealth, and Pag-IBIG.
- Full-Time Security: Benefit from a secure full-time employment position, not an independent contractor arrangement.
- Collaborative Culture: Work within a fun, dynamic, and supportive team culture that deeply values creativity and innovation.