About the Role
Zirtual is a premier remote administrative services company that connects busy professionals, executives, and entrepreneurs with highly skilled, remote assistants. We are looking for an exceptional, proactive Executive Assistant in Canada to join our growing team. In this independent contractor role, you will act as the primary point of contact for your assigned clients, providing high-quality personal and professional support to help streamline their workflows and elevate their day-to-day operations. Backed by the guidance of a dedicated Account Supervisor, you will enjoy the freedom of working independently from home while remaining part of a vibrant, collaborative network focused on client success.
Key Responsibilities- Calendar & Schedule Management: Proactively manage, coordinate, and organize complex calendars and appointments across multiple time zones while anticipating and resolving scheduling conflicts.
- Email & Communication Management: Monitor, organize, and manage client inboxes, drafting professional correspondence and serving as a seamless liaison between clients and key external contacts.
- Administrative Support: Assist with data entry, file organization, document and presentation preparation, and tracking tasks within project management systems.
- Travel & Event Coordination: Research and book comprehensive travel arrangements, create detailed itineraries, and coordinate logistical details for virtual and in-person events.
- Operations & Client Relations: Maintain accurate client profiles, send weekly usage reports, and maintain an active presence, ensuring all client communication is acknowledged within a two-hour window.
- Experience: 24+ years of proven professional experience as an Executive Assistant, Administrative Assistant, or virtual support specialist, preferably managing multiple clients.
- Education: Associates or Bachelors degree in Business Administration, Communication, or a related field (or equivalent professional experience).
- Technical Skills: High proficiency with Google Workspace, Microsoft Office, calendar management tools (Outlook, Google Calendar), and communication software (Slack, Zoom, Teams). Familiarity with CRM or project management tools (Asana, Trello, ClickUp, Zoho, Salesforce) is required.
- Productivity: Strong administrative execution, with a certified typing speed of at least 50 WPM with high accuracy.
- Key Attributes: Exceptional organizational and time management skills, flawless written and verbal communication, and a solution-oriented, self-motivated mindset.
- Work Environment Requirements: Dedicated home office equipped with a reliable high-speed internet connection, a computer, and a professional phone setup. Ability to maintain client confidentiality and work core business hours (PST or EST).
- Preferred: Bilingualism in English and French (or Spanish) is highly desirable.
- Competitive Monthly Earnings: Receive a percentage-based compensation model from client monthly plans, with average contractor earnings ranging from $1,500 to $3,800 per month depending on client volume.
- Unmatched Work-Life Balance: Enjoy a flexible remote work schedule with no weekend or around-the-clock availability expectations.
- Professional Growth: Expand your career portfolio by supporting diverse, high-growth entrepreneurs, executives, and small businesses.
At Zirtual, we are dedicated to protecting our candidates from recruitment fraud. Please be aware that Zirtual will never request any financial transactions, demand payments, or ask candidates to purchase equipment during our hiring process. All legitimate communication from our team will exclusively come from an @zirtual.com email domain. If you receive any suspicious or unsolicited outreach claiming to represent Zirtual, please report it immediately to support@zirtual.com.