About the Role
People Architects is leading a search for a dynamic, growing entrepreneurial company seeking a versatile Executive Assistant & HR Administrator. This is a pivotal role designed for a professional who thrives on being the foundational support system of an organization. As a trusted resource for employees and a key partner to leadership, you will act as a vital connector across the company. Your mission is to create structure, enhance internal communication, and nurture a vibrant company culture while ensuring the daily operations of a fully remote workforce remain seamless and efficient.
Our client has established a successful business and is now at an inflection point where robust operational support is required to allow leadership to focus on innovation and strategic growth. In this role, you will work closely with company founders to implement systems of accountability and efficiency. We are looking for a 'go-to' person who takes pride in managing the fine details behind the scenes, allowing others to do their best work while directly contributing to a positive employee experience.
Key Responsibilities- Executive Support: Proactively manage complex calendars, meeting coordination, and travel arrangements for company founders and senior leadership.
- Communication Management: Monitor leadership email communications to help prioritize urgent matters and prepare high-quality meeting agendas, briefing notes, and follow-up action items.
- HR Administration: Serve as the primary point of contact for employee inquiries regarding benefits, PTO, payroll coordination, and company policies to ensure a smooth administrative experience.
- Lifecycle Management: Lead the end-to-end onboarding and offboarding processes, maintaining meticulous employee records and HR documentation within company systems.
- Culture & Engagement: Coordinate employee recognition programs, virtual team-building events, and internal communications to foster a connected culture in a remote environment.
- Operational Oversight: Partner with external HR resources to ensure compliance and assist in the administration of performance reviews and organizational projects.
- Process Improvement: Assist leadership in creating greater operational structure and efficiency by managing vendors and maintaining organized documentation systems.
- Professional Experience: At least 3+ years of experience in executive support, HR administration, people operations, or a high-level administrative role.
- Leadership Partnership: Proven track record of supporting senior executives or founders within an entrepreneurial, fast-paced environment.
- Remote Proficiency: Direct experience supporting a distributed workforce and familiarity with digital collaboration tools.
- Communication Skills: Exceptional written and verbal communication abilities with a high degree of professionalism.
- Discretion & Integrity: Demonstrated ability to handle sensitive and confidential HR information with the utmost discretion.
- Technical Aptitude: Experience with HRIS, payroll platforms, and modern project management software.
- Organizational Mastery: Superior time management skills and the ability to juggle multiple priorities without sacrificing accuracy.
Our client is committed to providing a supportive and inclusive work environment where every team member feels valued. This position offers the opportunity to work 100% remotely while playing a critical role in the growth of a founder-led organization. You will have a front-row seat to strategic business operations and the autonomy to help shape the company's culture and operational frameworks.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.