Executive Assistant

About the Role

Our client is a premier creative technology agency that has been at the forefront of digital transformation since 2008. Partnering with global giants like Google, Amazon, and Meta, they specialize in architecting seamless digital ecosystems, product innovation, and immersive AI-driven experiences. We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to serve as a mission-critical partner to the leadership team. This is a high-impact, remote role designed for a self-sufficient professional who excels at anticipating needs and clearing obstacles before they arise.

• Executive Partnership: Act as the primary right-hand partner to the COO while providing high-level calendar and travel support for the CEO and CTO.
• Strategic Calendar Management: Proactively manage complex schedules across multiple time zones, ensuring seamless coordination of meetings and high-priority engagements.
• AI-Driven Communication: Leverage cutting-edge tools such as Superhuman and Fyxer to manage executive inboxes, draft refined correspondence, and maintain a high velocity of communication.
• Operations & Expense Management: Oversee expense reporting within enterprise ERP systems (Maconomy), implementing inbox rules and automated workflows for streamlined processing.
• Travel & Logistics: Coordinate domestic and occasional international travel itineraries, including flights, accommodations, and ground transportation.
• Project Ownership: Lead special administrative projects, such as auditing Google Cloud Platform (GCP) projects and conducting research into emerging technologies like prompt engineering and AI tooling.
• Meeting & Documentation: Prepare and edit professional presentations and documents with meticulous attention to detail, ensuring all leadership communications reflect the agency’s high standards.

• Proven Experience: Significant background supporting multiple C-suite executives within a fast-paced, high-accountability, or creative agency environment.
• Technical Mastery: Native proficiency with AI-powered productivity tools (Superhuman, Fyxer, etc.) and advanced expertise in Google Workspace.
• Autonomous Drive: A self-starter mentality with a proven track record of owning tasks end-to-end without requiring constant direction or hand-holding.
• Systems Knowledge: Experience with enterprise expense systems, specifically Maconomy, is highly preferred.
• Problem-Solving Skills: A resourceful and resilient approach to support, characterized by a low-ego attitude and the ability to maintain calm in high-pressure situations.
• Confidentiality: Absolute discretion when handling sensitive corporate information and stakeholder relationships.
• Communication: Exceptional written and verbal communication skills with a sharp eye for nuance and professional tone.

• Competitive Compensation: Hourly rate ranging from $32.00 to $45.00, commensurate with experience and location.
• Remote Work Culture: A fully remote environment with an internet stipend and a provided MacBook.
• Comprehensive Healthcare: Medical, dental, and vision coverage with significant employer contributions.
• Financial Security: 401(k) matching program and basic life/AD&D insurance.
• Work-Life Balance: Flexible time off, observed holidays, a birthday floating holiday, and paid parental leave.
• Professional Growth: Education stipend and access to an Employee Assistance Program to support continuous learning and well-being.

Required Skills