About the Role
Rexi Group is at the forefront of the AI revolution, operating as a dynamic AI-native venture studio that builds, scales, and empowers the next generation of global businesses. We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to serve as a strategic partner to our leadership team. In this pivotal role, you will go beyond traditional administrative support, acting as a force multiplier for our executives in a high-growth, fast-paced environment. This 100% remote position requires a professional who thrives on variety, possesses a keen eye for detail, and understands the nuances of working within a global venture studio where technology and human ingenuity intersect. Key ResponsibilitiesAs an Executive Assistant at Rexi Group, your primary mission is to optimize the productivity of our leadership team and ensure the smooth operation of our venture studio. You will be responsible for orchestrating complex calendars, navigating multiple time zones to ensure seamless scheduling for internal and external meetings. You will act as a primary gatekeeper and liaison, managing sophisticated communication flows and ensuring that all stakeholders—from founders to investors—receive professional, timely, and accurate responses. Your role involves the preparation of high-level reports, research briefs, and presentation materials that empower our executives to make data-driven decisions in real-time.
- Proactively manage and prioritize executive calendars, resolving scheduling conflicts and optimizing daily agendas.
- Coordinate intricate travel arrangements and prepare detailed itineraries for domestic and international engagements once travel resumes.
- Manage the end-to-end expense reporting process, ensuring rigorous compliance with company policies and total accuracy in financial documentation.
- Draft, proofread, and edit professional correspondence, internal announcements, and executive-level presentations.
- Facilitate effective coordination across different venture teams, tracking project milestones and ensuring timely follow-ups on critical action items.
- Organize and maintain secure digital filing systems, ensuring sensitive information is stored responsibly and remains accessible to authorized personnel.
- Assist with the organization of virtual board meetings and studio-wide events, ensuring all logistics and technical requirements are met.
We are looking for a candidate who is not only a master of administration but also an enthusiast for innovation. The ideal candidate has a proven track record of supporting high-level executives in a startup or venture capital setting. You must be comfortable with ambiguity and able to pivot quickly as priorities shift in our rapidly evolving AI landscape. Strong emotional intelligence and the ability to interact with diverse global stakeholders are essential for success in this role. We value individuals who are self-starters and can operate independently while maintaining a high level of connectivity with the broader team.
- At least 3-5 years of experience in an Executive Assistant or senior administrative role, ideally within the technology, AI, or venture studio sectors.
- Advanced proficiency in remote collaboration suites, including Google Workspace, Slack, Zoom, and project management tools like Notion, Trello, or Asana.
- Exceptional written and verbal communication skills, with a mastery of professional tone, clarity, and grammar.
- Strong financial literacy, specifically regarding expense management, digital reporting tools, and basic budget tracking.
- Unwavering attention to detail and a commitment to delivering high-quality, polished work under tight deadlines.
- A proactive, problem-solving mindset with the ability to anticipate executive needs and implement efficient new workflows.
- Absolute integrity and the proven ability to handle confidential and proprietary information with the utmost discretion.
- Prior experience working in a fast-paced startup environment is highly preferred.
Joining Rexi Group means becoming part of a forward-thinking team dedicated to shaping the future of business through artificial intelligence. We offer a culture of continuous learning where your contributions directly impact the growth of multiple innovative ventures. Our remote-first approach provides you with the flexibility to work from anywhere while remaining deeply connected to a global network of professionals who are passionate about driving meaningful change across industries.
- Competitive salary package reflective of your experience and the critical nature of the role.
- 100% remote work environment, offering true geographical flexibility and work-life balance.
- Direct exposure to the cutting edge of AI technology and the global venture building ecosystem.
- Opportunities for professional development and career advancement as the studio and its portfolio companies expand.
- A collaborative, high-energy culture that celebrates innovation, transparency, and meaningful impact.