About the Role
Are you a highly organized, proactive, and tech-savvy professional looking to make a significant impact at the intersection of commerce and technology? Rithum is seeking a remote Executive Assistant to serve as a trusted, high-level administrative partner to our executive leaders. In this role, you will play an essential part in optimizing executive effectiveness, facilitating cross-functional collaboration, and driving operational excellence in a fast-paced, high-growth global environment. You will be at the heart of our operations, ensuring that our executive team has the space and administrative support to lead effectively.
At Rithum, we build the worlds most trusted commerce network, enabling brands and retailers to accelerate growth, streamline operations, and deliver stellar e-commerce customer journeys. As an AI-first organization, we empower our team to leverage cutting-edge tools to work smarter, move faster, and create repeatable patterns of success. If you are a collaborative problem-solver with superb judgment, a passion for technology, and a commitment to detail, this remote role offers an unmatched opportunity to elevate your administrative career.
Key Responsibilities- Calendar and Time Management: Proactively manage complex executive calendars across multiple time zones, resolving scheduling conflicts and aligning priorities to optimize leadership productivity and focus.
- Meeting Coordination: Organize internal and external meetings, leadership reviews, team building events, and offsites, ensuring clear agendas, presentations, and actionable follow-ups are prepared.
- Travel and Logistics: Plan and coordinate domestic and international travel itineraries, accommodations, and transportation, while managing subsequent expense reporting and reconciliation.
- Operational Support: Support day-to-day workflow execution, track key deliverables, and maintain organized record systems to drive cross-functional accountability and execution.
- Communications and Liaison: Serve as a primary point of contact between executive leaders and key stakeholders. Draft, proofread, and edit polished presentations, reports, and team-wide correspondence.
- Confidentiality and Discretion: Handle highly sensitive business and personnel information with the utmost discretion and professionalism.
- AI Integration: Leverage generative AI tools (such as ChatGPT, Copilot, or Claude) to accelerate communication drafting, documentation, prompt engineering, and operational workflows.
- Experience: 4+ years of professional experience supporting senior leaders or executives within a fast-paced, complex corporate environment (SaaS or technology sector experience is preferred).
- Organizational Mastery: Superior time management and organization skills with a razor-sharp attention to detail and a proven track record of managing multiple competing priorities.
- Communication: Outstanding written and verbal communication skills with the ability to build strong cross-functional relationships and manage stakeholder interactions gracefully.
- Technical Proficiency: High comfort with collaboration tools like Google Workspace, Microsoft Office Suite, Slack, and other modern administrative platforms.
- AI Competency: Demonstrated experience using AI tools to boost daily outcomes, draft communications, analyze data, and optimize administrative processes.
- Education: Bachelors degree preferred, or an equivalent combination of education and direct, relevant administrative experience.
- Travel: Ability and willingness to travel up to 10% for company offsites or events.
- Competitive Compensation: Base pay of $80,000 to $140,000 per year, plus a 10% annual discretionary bonus target.
- Premium Health Care: High-quality medical, dental, and vision insurance plans with company HSA contributions, starting on Day 1.
- Retirement Planning: A robust 401(k) retirement plan featuring a 6% company match.
- Generous Time Off: Includes 20 days of PTO (increases with tenure), 9 company-paid holidays, 2 floating holidays, 7 sick days, 2 wellness days, and 1 paid volunteer day.
- Work-Life Balance: Fully remote working environment with a monthly $65 internet stipend, along with primary caregiver (12 weeks) and secondary caregiver (4 weeks) leaves.
- Growth and Wellness: Access to the Calm app, pet insurance, legal assistance, tuition assistance, and a charitable contribution match of up to $250 annually.