Data Entry Coordinator

About the Role

Profound Research partners with community physicians to offer clinical trials as a therapeutic option for their patients. We handle the heavy lifting of infrastructure, regulatory compliance, and administrative operations so that physicians can remain focused on what matters most: patient care. Our unique model provides patients with access to cutting-edge therapies while maintaining the trusted relationship they have with their doctors. Our mission is to improve lives through advanced therapeutic options, and our vision is to create the absolute best patient-physician experience in the clinical research industry.

Our culture is built on four core pillars. Compassion ensures every interaction is patient-centered. Urgency drives us to act swiftly to meet the needs of our partners. Solution Orientation empowers us to overcome challenges with efficiency and a positive mindset. Finally, Excellence holds us to the highest ethical and scientific standards, ensuring we deliver best-in-class service across the board.

Clinical trials generate vast volumes of data, and the integrity of that data is what makes medical research meaningful. The Data Entry Coordinator exists to ensure that data flow never becomes a bottleneck. Working remotely in close partnership with on-site clinical research staff, you will serve as the behind-the-scenes engine that keeps data moving cleanly across various studies. From entering source documents into Electronic Data Capture (EDC) systems to resolving complex queries and supporting database lock activities, you will hold a critical thread in our operations that directly enables high-quality, audit-ready trial results across our growing network of sites.

• Accurately enter clinical trial data into EDC systems in accordance with study protocols and sponsor requirements, prioritizing turnaround time and precision.
• Review source documents for completeness and accuracy prior to data entry to prevent downstream errors.
• Perform routine data quality checks and promptly identify discrepancies or data queries to keep study timelines on track.
• Collaborate with Clinical Research Coordinators (CRCs) and investigators to clarify missing or inconsistent data points.
• Assist with the resolution of queries originating from sponsors, monitors, and data management teams.
• Track data entry timelines across multiple concurrent studies and sites to ensure all deliverables meet established deadlines.
• Support database lock activities by ensuring all data is complete, cleaned, and verified ahead of clinical milestones.
• Maintain organized, audit-ready documentation in strict compliance with GCP, FDA, and HIPAA standards.
• Generate and present reports on data status, query metrics, and site performance as required by leadership.
• Participate in study start-up activities, including EDC system training and User Acceptance Testing (UAT).

We are looking for a professional with a sharp eye for detail and a low tolerance for errors. You should be organized, self-directed, and comfortable managing multiple priorities without losing track of the fine details. You understand that in clinical research, accurate data is the foundation of patient safety and scientific validity.

• 1-3 years of experience in data entry, clinical research, or healthcare data management.
• Strong familiarity with clinical research processes, medical terminology, and Good Clinical Practice (GCP) guidelines.
• Proficiency in Microsoft Office Suite, particularly Outlook, Teams, Word, and Excel.
• Effective written and verbal communication skills with the ability to work cross-functionally in a remote environment.
• Preferred: Associate�s or Bachelor's degree in life sciences, healthcare administration, or a related field.
• Preferred: Experience with EDC systems such as Medidata Rave, REDCap, or Oracle InForm.
• Preferred: Prior experience working within a multi-site research network or site management organization (SMO).

Joining Profound Research means becoming part of a team where your work has a direct impact on medical advancement. We offer a comprehensive benefits package including competitive compensation, health insurance, paid time off (PTO), and a retirement plan. Furthermore, we invest in our people through extensive training, certification support, and clear pathways for internal professional growth and leadership advancement.

Required Skills