About the Role
SGS is the world's leading inspection, verification, testing, and certification company, recognized as the global benchmark for quality and integrity. With a presence in over 140 countries and a workforce of more than 99,600 professionals, we are dedicated to creating a safer and more sustainable world. We are currently seeking a meticulous and proactive Administrative Assistant to join our team in Barueri. This role is fundamental to our Business Assurance division, ensuring that our clients receive accurate audit documentation and certifications that reflect the high standards of the SGS brand.
As an Administrative Assistant, you will play a critical role in the administrative lifecycle of our auditing services. You will be responsible for the finalization of audit reports and the issuance of official certificates, acting as a vital link between our technical field operations and our global clients. This position requires a professional who values precision, maintains a high degree of integrity, and is committed to following strict health, safety, and environmental protocols. If you are looking to build a career within a multinational leader that values innovation and diversity, this is the perfect opportunity for you.
Key Responsibilities- Execute the formalization of audit reports for diverse clients, ensuring all data is accurate and compliant with internal standards.
- Manage the end-to-end issuance of official certificates, verifying that all requirements have been met prior to delivery.
- Perform detailed reviews of audit documentation packages to identify and correct discrepancies before final processing.
- Coordinate and confirm audit schedules, including the preparation and distribution of detailed itineraries to relevant stakeholders.
- Maintain clear communication with internal departments to ensure administrative workflows remain efficient and deadlines are met.
- Uphold the company’s core values regarding health, safety, and environmental (HSE) standards in all daily activities.
- Utilize internal systems and Microsoft Office tools to organize and archive essential client documentation.
- Completion of High School Education (Ensino Médio Completo) is required.
- Active registration with the relevant professional class council (Conselho de Classe) is mandatory for this position.
- Foundational proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and Microsoft Teams.
- Strong organizational skills with an ability to manage multiple tasks and high volumes of documentation simultaneously.
- Excellent written and verbal communication skills in Portuguese.
- A proactive attitude with a high level of attention to detail and a commitment to quality.
- Alignment with SGS values of integrity, professional excellence, and respect for diversity.
- Competitive Health and Dental insurance plans for you and your family.
- Comprehensive Life Insurance coverage.
- Meal Vouchers and Food Vouchers (Vale Refeição / Vale Alimentação) to support your daily needs.
- Transportation vouchers and access to the Ticket Vantagens program.
- Professional development opportunities with exclusive discounts on SGS Academy courses.
- Extensive partnership network including Gympass for physical well-being and discounts at pharmacies.
- Access to language learning platforms such as Cellep and Open English.
- Employee Support Program (PAE) providing psychological, legal, and financial counseling.
- Special conditions for car rentals (Movida) and educational institutions like FIA and SESC/SESI.
- A diverse and inclusive work culture that promotes growth, innovation, and sustainability.